Minutes

CCAC BOARD OF DIRECTORS MEETING
MINUTES
AUGUST 2, 2006
Double Tree Hotel, Sacramento

Click here for print friendly version of the minutes.

After it had been determined by a roll call that a quorum was present, the meeting of the CCAC Board of Directors was called to order by President Tedi Kostka at 1:40 p.m.

BOARD OF DIRECTORS PRESENT : Tedi Kostka , Franell Prather, Peggy Smith Andersen, Alice Fuentes

PRESIDENTIAL ADVISORY COMMITTEE PRESENT : Susan Carlisle, Valerie Flatt, Monica Flores, Lorie Shirley

PAST PRESIDENTS PRESENT : Mel Hunt, Nancy Proclivo

ABSENT : (Excused) Nicholas Novosel, Debbie Brumfield, Bonnie Crawford

Announcements made by President Tedi Kostka . Vicki Cheney resigned from her position due to a job reassignment. Susan Carlisle has agreed to serve next year in her place.

Agenda

P. Smith Andersen moved and F. Prather seconded that the August 2006 agenda be approved as amended. The vote in favor was unanimous. Click here for the August 2006 agenda.

Prior Minutes

F. Prather moved and P. Smith Anderson seconded that the April 2006 Minutes be approved as amended. The vote in favor was unanimous. Click here to view the approved April 2006 Board of Director Minutes.

Past President's Report - Mel Hunt

An informational discussion took place regarding legislation and the LAO Report. M. Hunt recommended that a senior and experienced CCAC member serve as CCAC representative to attend legislature relation type meetings. There are two meetings a year with the Assembly Committee and Education Subcommittee for the Senate. CCAC will need to be proactive and watch for bills that could impact us in the future. Discussion followed about having someone with experience serve. Mel will work on a job description and an announcement will go out.

Past President's Report – Nancy Proclivo

N. Proclivo stated that CCAC is doing a great job and she had a great meeting with CTC staff.

President's Report - Tedi Kostka

Discussion followed on AB 950 (Pavley) and writing individual letters. We are waiting to see how the Education Committee is going to answer our letter. T. Kostka advised not to use your institution's letterhead when writing letters. You can write as a tax payer, private citizen or CCAC member.

T. Kostka reported that Sylvia Hernandez submitted an expense claim that was 60 days late. F. Prather moved and P. Smith Anderson seconded to approve the late expense claim submitted by Sylvia Hernandez to be inserted later. The vote in favor was unanimous.

Distribution of job descriptions for Listserv Manager, Registrar, and Webmaster. T. Kostka informed the Webmaster position does not require the individual to be a CCAC member. It was moved by A. Fuentes and seconded by F. Prather to approve the job descriptions. The vote was unanimous and the motion carried.

Click here for Listserv Manager Job Description in pdf format
Click here for Webmaster Job Description in pdf format
Click here for Registrar Job Description in pdf format

Informational items:

T. Kostka reported NES is having conference in Chicago .

A nomination was made by CCAC Board of Directors T. Kostka, F. Prather, P. Smith Anderson, and A. Fuentes to nominate Dr. Sam Swofford for lifetime membership. It was seconded by F. Prather. The vote was unanimous and the motion carried. A Discussion followed about lifetime membership. The CCAC policy is as follows (page 3 of CCAC Policies)

Life Membership Procedures:

In order to implement this option in a fair and consistent manner, life membership will be granted only to those who no longer actively participate in the credentialing arena.

Individuals in the following categories receive automatic nominations for consideration by the Board of Directors when it has been determined that the individual no longer actively participates in the credentialing field:

a. Past-Presidents of CCAC

b. Former Executive Directors of the CCTC

Other individuals can be nominated for consideration for Life Membership based upon a petition signed by a majority of members of the Board of Directors. Life Membership status is not limited to retiring current CCAC members but can be awarded to anyone, including prior CCAC members, CCTC staff or other interested parties, who have made contributions significantly beyond the norm to the success of the organization. Life Membership will be awarded when the Board of Directors approves the nomination by majority vote.

The benefits of Life Membership include the normal benefits supplied to regular Associate members ofCCAC, in addition to the option to visit Fall Conference without paying the registration fee. At the time of the award, the individual will also receive a document verifying the Life Membership, prepared by the Vice-President Membership and signed by the Board of Directors.

The Vice-President Membership will be responsible for including the Life Membership list in the final membership roster each year.

Distribution of Conference Cancellation Costs based upon 2004 contract. T. Kostka reported that the cost would increase in printing and other durable items the closer to conference it was.

T. Kostka announced a luncheon for new elected members on Thursday during conference week. New, past, and leaving members will be invited to attend luncheon.

T. Kostka announced CCTC will send out press release on the new elected interim director.

Secretary - Alice Fuentes

Reported CSU Stanislaus hired a new College of Education Interim Dean. A. Fuentes stated it has been a rewarding experience serving both as an IHE Representative and BOD Secretary for the past two years.

Treasurer Report – T. Kostka

T. Kostka requested a budget breakdown from D. Brumfield. D. Brumfield sent T. Kostka a preliminary report. T. Kostka will wait to adjust/revise budget when she receives the report from D. Brumfield via e-mail. A. Fuentes received via e-mail financial reports from D. Brumfield and they are included as an attachment in minutes. It was moved by P. Smith Andersen and seconded by A. Fuentes to approve budget report.

Vice President for Program's Report - Franell Prather .

F. Prather reported the expenditures for Chris Reising's scantron evaluations. Discussion followed about the evaluation process and issues. It was moved by P. Smith Anderson and seconded by F. Prather to approve two evaluation processes that include the survey monkey and scantron.

Vice President Membership - Peggy Smith Andersen

Membership update: Total current membership = 894

507- district

152 - county

66 - CSI

116 – Independent

19 – UC

A copy of the membership list was given to A. Fuentes.

The meeting was suspended at 4:00 p.m. and announced to reconvene the next day, August 4, 2006 at 8:50 a.m.

August 4, 2006 MEETING RECONVENED: After it had been determined by a roll call that a quorum was present, the meeting of the CCAC Board of Directors reconvened and was called to order by President Tedi Kostka at 8:50 a.m.

T. Kostka announced two elections have closed and we are waiting for the district results which closes on August 10, 2006. B. Crawford will be reporting the election results for the new Board of Directors and Advisory Committee for the 2006-2007 year.

President Advisory Committee Reports

Senior County Representative - Valerie Flatt, San Mateo COE

Reported superintendent resigned and hired a new interim superintendent. A new computer system that is county wide has been created. Discussion followed regarding assignment monitoring, hiring, Induction, and BTSA.

Jr. District Representative - Susan Carlisle, Capistrano USD

Reported moved to new district office. There is recruitment for a new superintendent and are in the process of appointing three new board members. There are 800 applicants for 30 positions and are now finishing the secondary hiring.

IHE Representative - Monica Flores , CSU Sonoma

Reported enrollment is still low and there is a drop in the MSCP program. There are new fees approved for credential special evaluation services for out-of-state verifications and subject matter authorizations.

Jr. County Representative – Lori Shirley Imperial County Office of Education

Reported superintendent was re-elected. Currently hiring secondary level teachers. Discussion on the Williams's settlement, Education Specialist internships and English Learners.

Old Business: None

New Business : None

Discussion about conference committee meeting. Next meeting will be held September 15, 2006 .

P. Smith Andersen moved and F. Prather seconded to adjourn the meeting at 11:15 a.m. The vote was unanimous and the motion carried.

_______________________________________________________________________

ADDENDUM: Between the August and October official board meetings, votes were taken via email on the following: (Article V, Section 11)

Item 1: August 14, 2006: An e-mail was distributed by President T. Kostka requesting BOD approval to pay the Doubletree bill. The amount is $5,892.93. The vote was unanimous and the motion carried.

ccac

Credential Counselors And Analysts Of California

Credential Counselors & Analysts of California
	CCAC BOARD OF DIRECTORS MEETING MINUTES AUGUST 2, 2006 Double Tree Hotel, Sacramento Click here for print friendly version of the minutes. After it had been determined by a roll call that a quorum was present, the meeting of the CCAC Board of Directors was called to order by President Tedi Kostka at 1:40 p.m. BOARD OF DIRECTORS PRESENT : Tedi Kostka , Franell Prather, Peggy Smith Andersen, Alice Fuentes PRESIDENTIAL ADVISORY COMMITTEE PRESENT : Susan Carlisle, Valerie Flatt, Monica Flores, Lorie Shirley PAST PRESIDENTS PRESENT : Mel Hunt, Nancy Proclivo ABSENT : (Excused) Nicholas Novosel, Debbie Brumfield, Bonnie Crawford Announcements made by President Tedi Kostka . Vicki Cheney resigned from her position due to a job reassignment. Susan Carlisle has agreed to serve next year in her place. Agenda P. Smith Andersen moved and F. Prather seconded that the August 2006 agenda be approved as amended. The vote in favor was unanimous. Click here for the August 2006 agenda. Prior Minutes F. Prather moved and P. Smith Anderson seconded that the April 2006 Minutes be approved as amended. The vote in favor was unanimous. Click here to view the approved April 2006 Board of Director Minutes. Past President's Report - Mel Hunt An informational discussion took place regarding legislation and the LAO Report. M. Hunt recommended that a senior and experienced CCAC member serve as CCAC representative to attend legislature relation type meetings. There are two meetings a year with the Assembly Committee and Education Subcommittee for the Senate. CCAC will need to be proactive and watch for bills that could impact us in the future. Discussion followed about having someone with experience serve. Mel will work on a job description and an announcement will go out. Past President's Report – Nancy Proclivo N. Proclivo stated that CCAC is doing a great job and she had a great meeting with CTC staff. President's Report - Tedi Kostka Discussion followed on AB 950 (Pavley) and writing individual letters. We are waiting to see how the Education Committee is going to answer our letter. T. Kostka advised not to use your institution's letterhead when writing letters. You can write as a tax payer, private citizen or CCAC member. T. Kostka reported that Sylvia Hernandez submitted an expense claim that was 60 days late. F. Prather moved and P. Smith Anderson seconded to approve the late expense claim submitted by Sylvia Hernandez to be inserted later. The vote in favor was unanimous. Distribution of job descriptions for Listserv Manager, Registrar, and Webmaster. T. Kostka informed the Webmaster position does not require the individual to be a CCAC member. It was moved by A. Fuentes and seconded by F. Prather to approve the job descriptions. The vote was unanimous and the motion carried. Click here for Listserv Manager Job Description in pdf format Click here for Webmaster Job Description in pdf format Click here for Registrar Job Description in pdf format Informational items: T. Kostka reported NES is having conference in Chicago . A nomination was made by CCAC Board of Directors T. Kostka, F. Prather, P. Smith Anderson, and A. Fuentes to nominate Dr. Sam Swofford for lifetime membership. It was seconded by F. Prather. The vote was unanimous and the motion carried. A Discussion followed about lifetime membership. The CCAC policy is as follows (page 3 of CCAC Policies) Life Membership Procedures: In order to implement this option in a fair and consistent manner, life membership will be granted only to those who no longer actively participate in the credentialing arena. Individuals in the following categories receive automatic nominations for consideration by the Board of Directors when it has been determined that the individual no longer actively participates in the credentialing field: a. Past-Presidents of CCAC b. Former Executive Directors of the CCTC Other individuals can be nominated for consideration for Life Membership based upon a petition signed by a majority of members of the Board of Directors. Life Membership status is not limited to retiring current CCAC members but can be awarded to anyone, including prior CCAC members, CCTC staff or other interested parties, who have made contributions significantly beyond the norm to the success of the organization. Life Membership will be awarded when the Board of Directors approves the nomination by majority vote. The benefits of Life Membership include the normal benefits supplied to regular Associate members ofCCAC, in addition to the option to visit Fall Conference without paying the registration fee. At the time of the award, the individual will also receive a document verifying the Life Membership, prepared by the Vice-President Membership and signed by the Board of Directors. The Vice-President Membership will be responsible for including the Life Membership list in the final membership roster each year. Distribution of Conference Cancellation Costs based upon 2004 contract. T. Kostka reported that the cost would increase in printing and other durable items the closer to conference it was. T. Kostka announced a luncheon for new elected members on Thursday during conference week. New, past, and leaving members will be invited to attend luncheon. T. Kostka announced CCTC will send out press release on the new elected interim director. Secretary - Alice Fuentes Reported CSU Stanislaus hired a new College of Education Interim Dean. A. Fuentes stated it has been a rewarding experience serving both as an IHE Representative and BOD Secretary for the past two years. Treasurer Report – T. Kostka T. Kostka requested a budget breakdown from D. Brumfield. D. Brumfield sent T. Kostka a preliminary report. T. Kostka will wait to adjust/revise budget when she receives the report from D. Brumfield via e-mail. A. Fuentes received via e-mail financial reports from D. Brumfield and they are included as an attachment in minutes. It was moved by P. Smith Andersen and seconded by A. Fuentes to approve budget report. Vice President for Program's Report - Franell Prather . F. Prather reported the expenditures for Chris Reising's scantron evaluations. Discussion followed about the evaluation process and issues. It was moved by P. Smith Anderson and seconded by F. Prather to approve two evaluation processes that include the survey monkey and scantron. Vice President Membership - Peggy Smith Andersen Membership update: Total current membership = 894 507- district 152 - county 66 - CSI 116 – Independent 19 – UC A copy of the membership list was given to A. Fuentes. The meeting was suspended at 4:00 p.m. and announced to reconvene the next day, August 4, 2006 at 8:50 a.m. August 4, 2006 MEETING RECONVENED: After it had been determined by a roll call that a quorum was present, the meeting of the CCAC Board of Directors reconvened and was called to order by President Tedi Kostka at 8:50 a.m. T. Kostka announced two elections have closed and we are waiting for the district results which closes on August 10, 2006. B. Crawford will be reporting the election results for the new Board of Directors and Advisory Committee for the 2006-2007 year. President Advisory Committee Reports Senior County Representative - Valerie Flatt, San Mateo COE Reported superintendent resigned and hired a new interim superintendent. A new computer system that is county wide has been created. Discussion followed regarding assignment monitoring, hiring, Induction, and BTSA. Jr. District Representative - Susan Carlisle, Capistrano USD Reported moved to new district office. There is recruitment for a new superintendent and are in the process of appointing three new board members. There are 800 applicants for 30 positions and are now finishing the secondary hiring. IHE Representative - Monica Flores , CSU Sonoma Reported enrollment is still low and there is a drop in the MSCP program. There are new fees approved for credential special evaluation services for out-of-state verifications and subject matter authorizations. Jr. County Representative – Lori Shirley Imperial County Office of Education Reported superintendent was re-elected. Currently hiring secondary level teachers. Discussion on the Williams's settlement, Education Specialist internships and English Learners. Old Business: None New Business : None Discussion about conference committee meeting. Next meeting will be held September 15, 2006 . P. Smith Andersen moved and F. Prather seconded to adjourn the meeting at 11:15 a.m. The vote was unanimous and the motion carried. _______________________________________________________________________ ADDENDUM: Between the August and October official board meetings, votes were taken via email on the following: (Article V, Section 11) Item 1: August 14, 2006: An e-mail was distributed by President T. Kostka requesting BOD approval to pay the Doubletree bill. The amount is $5,892.93. The vote was unanimous and the motion carried. ccac Credential Counselors And Analysts Of California