Minutes

After it had been determined by a roll call that a quorum was present, the meeting of the CCAC Board of Directors was called to order by President Tedi Kostka at 1:55 p.m.

BOARD OF DIRECTORS PRESENT: Tedi Kostka, Franell Prather, Peggy Smith Andersen, Alice Fuentes, Debbie Brumfield, Bonnie Crawford

PRESIDENTIAL ADVISORY COMMITTEE PRESENT: Susan Carlisle, Vicki Cheney, Valerie Flatt, Nick Novosel, Lorie Shirley

ABSENT: Monica Flores

Agenda

P. Smith Andersen moved and F. Prather seconded that the April 2006 Agenda be adopted. The vote in favor was unanimous. The April Agenda is included in the attachments.

Prior Minutes

F. Prather moved and D. Brumfield seconded that the April 2006 Minutes be approved as amended. The vote in favor was unanimous. See attachment of the approved April 2006 Board of Director Minutes.

President's Report - Tedi Kostka

Discussion took place regarding the NADSTEC membership. The NADSTEC State Directors Organization membership is a $400 annual fee. What CCAC gains from membership is: CCAC sends a representative to the annual conference (this conference is separate from the Western States Conference). B. Crawford informed that Western States has more relevant issues of interest for CCAC. When she attended a conference back east she felt it was not worth CCAC funds to attend. It was decided not to continue membership. F. Prather stated someone could attend as a non-member.

Motion moved by T. Kostka and F. Prather seconded that CCAC discontinue NADSTEC membership. The vote in favor was unanimous.

Vice President for Program's Report - Franell Prather

Discussion regarding if CCAC should purchase projectors for conference. The cost per projector is around $650-$1000. The cost a day for a projector at conference is $600. The projectors are used in eight rooms on Wednesday and Thursday for a total cost of $4800. There was a discussion that if CCAC brings own projectors to conference the hotel would not be supportive and there could be problems during conference if projectors fail to operate. There was a concern about keeping the projectors in storage and keeping up with the maintenance. F. Prather feels the savings is not worth it because conference costs are not an issue. T. Kostka advised the purchase of the projectors is being discussed as an option. It was decided not to purchase the projectors at this time. T. Kostka requested to have an upgrade for the laptop memory. P. Smith Andersen moved and F. Prather seconded to approve the upgrade the President’s laptop memory. The vote in favor was unanimous. P. Smith Andersen asked about replacing the President’s laptop because it was purchased in 2002. A decision was made to wait purchasing a President’s laptop.

T. Kostka moved and A. Fuentes seconded to approve the $650 contract for the DJ Tuesday evening entertainment. The vote in favor was unanimous.

Distribution of printer invoice to committee members. L. Shirley commented there were people who said the program was difficult to read. P. Smith Andersen suggested adding a personal planner in front would be convenient.

It was moved by F. Prather and seconded by B. Crawford to approve the Corporate Image bid proposal. The vote in favor was unanimous.

T. Kostka thanked F. Prather for a great conference committee meeting!

T. Kostka announced Richard Allen, Vice President and founder of NES, Janet Bell of NES, and Phyllis Jacobson of CCTC will be joining the committee Friday at 8:00 a.m. to talk about NES and testing in California before the continuance of the BOD meeting.

Vice President Membership - Peggy Smith Andersen

P. Smith Andersen gave a current copy of the 2005 membership list to Secretary A. Fuentes along with a statement of the place where the names and addresses of current voting members are located as required in by-laws Article X Section A-ii. Reported membership has increased by 10.

Current Membership:

886 members
150 county
66 CSU
508 district
115 Independent
17 UC
30 other

Treasurer - Debra Brumfield

Distribution of Financial Reconciliation Summary, Reconciliation Detail, and Profit and Loss report.

P. Smith Andersen moved and F. Prather seconded to approve the reports. The vote in favor was unanimous.

Discussion about the Web Manager Invoice. After discussion about the list serve and what was added it was suggested to do a break down of the listserv for BOD information. F. Prather had developed a new form. F. Prather moved and P. Smith Andersen seconded to approve payment for C. Greene for January in the amount of $43.50 and February in the amount of $62.50 for a total payment of $106.25. The vote in favor was unanimous.

Discussion followed about debit card versus a credit card. D. Brumfield advised there is fraud protection on debit card. Once bank challenge gets approved they will reimburse. 4-Imprint (gift vendor) is asking for payment by credit card, B. Crawford stated we have established a good relationship with 4-Imprint and will contact them to discuss this issue. It may be necessary to look at other options if 4-Imprint is not willing to work with us. It was decided to wait to hear more about the policies of 4- Imprint. T. Kostka questioned if a debit card is really necessary for CCAC purposes such as board dinner and Costco purchases. Motion: B. Crawford moved and P. Smith Andersen seconded not to activate debit card and contact bank to cancel. The vote in favor was unanimous.

Secretary - Alice Fuentes

There were no new updates to report.

Immediate Past President - Bonnie Crawford

Election update: Distribution of information about election committee. B. Crawford will be contacting several people to be on the election committee. In mid April a general announcement will be sent out via e-mail for nominations. Plans to contact board members about serving in their present positions. In May will confirm with BOD and ask election committee who is nominated. District and counties need to make sure they know what their responsibilities are. The election process will be open until May 31^st. B. Crawford will request membership list from P. Smith-Andersen to contact all members. Email process will be used to send ballots.

The meeting was suspended at 3:55 p.m. and announced that it will reconvene the next day, April 7, 2006 at 8:00 a.m.

April 7, 2006 MEETING RECONVENED: After it had been determined by a roll call that a quorum was present, the meeting of the CCAC Board of Directors reconvened and was called to order by President Tedi Kostka at 9:12 a.m. Prior to reconvening the BOD meeting the group met with Richard Allen, Vice President and founder of NES, Janet Bell of NES, and Phyllis Jacobson of CCTC to discuss testing in California.

President T. Kostka distributed job descriptions for the Spring Regional Meetings. She thanked the committee members for a great job organizing the meetings. Discussion followed about the spring regional meetings and what CCAC will cover as far as additional costs.

President Advisory Committee Reports

County Representative - Valerie Flatt, San Mateo COE

Reported coordinators continue plans for the North Regional meeting to be held April 28, 2006 at the San Mateo Office of Education. Susan Browning will be presenting. Some of the topics will be internet access on CIG, panel discussion on how changes are being implemented in the IHEs, counties and districts, and plan to give cards to the audience to write questions.

District Representative - Susan Carlisle, Capistrano USD

Reported coordinators are working on Southern Regional meeting and thanked Nicholas and Monica for doing a great job planning the meeting. Reported is moving across the street to a new building and district is starting to hire staff for next year.

District Representative - Vicki Cheney, Fresno Unified School District

Reported districts are doing online process for hiring. Teaching jobs for Math and Science are posted on website. There was a discussion of NCLB employment issue – districts should be responsible to check if teachers are NCLB compliant.

IHE Representative - Nicholas Novosel, CSU Northridge

Reported worked together with Monica and sent emails to IHE constituents about concerns. Will research responses and send to T. Kostka to post on list serve if appropriate and of general interest. Distributed Regional workshop information and menu planner to committee members.

Discussion followed to contact Susan Browning to revise agenda for her presentation.

County Representative – Lori Shirley Imperial County Office of Education

Reported there is recruitment for English teachers. Discussion about renewal requirements. Discussion on online recommendations for PIP/STDS.

Old Business: None

New Business: T. Kostka reported a long time friend of CCAC, Dick Madsen and colleagues of CCTC wrote a book on the history of Certification in California. Wanted to know if he could have the CCAC mailing list. It was decided to present the request to the BOD. The BOD/AC re-stated its policy about not releasing the e-mail list. Alternate suggestions included having a table at the CCAC Fall conference to present the book, and posting a notice on the listserv about book. If they want to show their book they could have a table with the vendors.

P. Smith Andersen moved and F. Prather seconded to adjourn the meeting at 11:00 a.m. The vote was unanimous and the motion carried.

_______________________________________________________________________

ADDENDUM: Between the April and May official board meetings, votes were taken via email on the following: (Article V, Section 11)

Item I: April 18, 2006: An e-mail was distributed by President Kostka to BOD requested approval to pay the Doubletree Hotel bill from the previous month’s meetings. The amount is $8,524.84. The vote was unanimous and the motion carried.

Item II: April 26, 2006: An e-mail was distributed to the BOD from VP for Program’s Report Franell Prather requesting check approval for the VP program laptop and printer in the amount of $1,869.88 (over the $1,500.00 limit). The vote was unanimous and the motion carried.

Item III: April 28, 2006: An email was distributed by Treasurer Debbie Brumfield requesting BOD approval to pay the catering bill for the Southern Regional meeting in the amount of $1,600.00 (over the $1,500 limit). The vote was unanimous and the motion carried.

Item IV: April 28, 2006: An information item was e-mailed to the BOD regarding the annual financial reports due 120 days after the end of the fiscal year as required in by-laws Article X Section A-i. Treasurer D. Brumfield e-mailed the required balance sheets and Profit Loss Statement to the BOD. She will bring a paper copy to the next board meeting along with certificate as authorized officer of the corporation to be included with the minutes.

Credential Counselors & Analysts of California
	CCAC BOARD OF DIRECTORS MEETING MINUTES April 6, 2006 Double Tree Hotel, Sacramento After it had been determined by a roll call that a quorum was present, the meeting of the CCAC Board of Directors was called to order by President Tedi Kostka at 1:55 p.m. BOARD OF DIRECTORS PRESENT: Tedi Kostka, Franell Prather, Peggy Smith Andersen, Alice Fuentes, Debbie Brumfield, Bonnie Crawford PRESIDENTIAL ADVISORY COMMITTEE PRESENT: Susan Carlisle, Vicki Cheney, Valerie Flatt, Nick Novosel, Lorie Shirley ABSENT: Monica Flores Agenda P. Smith Andersen moved and F. Prather seconded that the April 2006 Agenda be adopted. The vote in favor was unanimous. The April Agenda is included in the attachments. Prior Minutes F. Prather moved and D. Brumfield seconded that the April 2006 Minutes be approved as amended. The vote in favor was unanimous. See attachment of the approved April 2006 Board of Director Minutes. President's Report - Tedi Kostka Discussion took place regarding the NADSTEC membership. The NADSTEC State Directors Organization membership is a $400 annual fee. What CCAC gains from membership is: CCAC sends a representative to the annual conference (this conference is separate from the Western States Conference). B. Crawford informed that Western States has more relevant issues of interest for CCAC. When she attended a conference back east she felt it was not worth CCAC funds to attend. It was decided not to continue membership. F. Prather stated someone could attend as a non-member. Motion moved by T. Kostka and F. Prather seconded that CCAC discontinue NADSTEC membership. The vote in favor was unanimous. Vice President for Program's Report - Franell Prather Discussion regarding if CCAC should purchase projectors for conference. The cost per projector is around $650-$1000. The cost a day for a projector at conference is $600. The projectors are used in eight rooms on Wednesday and Thursday for a total cost of $4800. There was a discussion that if CCAC brings own projectors to conference the hotel would not be supportive and there could be problems during conference if projectors fail to operate. There was a concern about keeping the projectors in storage and keeping up with the maintenance. F. Prather feels the savings is not worth it because conference costs are not an issue. T. Kostka advised the purchase of the projectors is being discussed as an option. It was decided not to purchase the projectors at this time. T. Kostka requested to have an upgrade for the laptop memory. P. Smith Andersen moved and F. Prather seconded to approve the upgrade the President’s laptop memory. The vote in favor was unanimous. P. Smith Andersen asked about replacing the President’s laptop because it was purchased in 2002. A decision was made to wait purchasing a President’s laptop. T. Kostka moved and A. Fuentes seconded to approve the $650 contract for the DJ Tuesday evening entertainment. The vote in favor was unanimous. Distribution of printer invoice to committee members. L. Shirley commented there were people who said the program was difficult to read. P. Smith Andersen suggested adding a personal planner in front would be convenient. It was moved by F. Prather and seconded by B. Crawford to approve the Corporate Image bid proposal. The vote in favor was unanimous. T. Kostka thanked F. Prather for a great conference committee meeting! T. Kostka announced Richard Allen, Vice President and founder of NES, Janet Bell of NES, and Phyllis Jacobson of CCTC will be joining the committee Friday at 8:00 a.m. to talk about NES and testing in California before the continuance of the BOD meeting. Vice President Membership - Peggy Smith Andersen P. Smith Andersen gave a current copy of the 2005 membership list to Secretary A. Fuentes along with a statement of the place where the names and addresses of current voting members are located as required in by-laws Article X Section A-ii. Reported membership has increased by 10. Current Membership: 886 members 150 county 66 CSU 508 district 115 Independent 17 UC 30 other Treasurer - Debra Brumfield Distribution of Financial Reconciliation Summary, Reconciliation Detail, and Profit and Loss report. P. Smith Andersen moved and F. Prather seconded to approve the reports. The vote in favor was unanimous. Discussion about the Web Manager Invoice. After discussion about the list serve and what was added it was suggested to do a break down of the listserv for BOD information. F. Prather had developed a new form. F. Prather moved and P. Smith Andersen seconded to approve payment for C. Greene for January in the amount of $43.50 and February in the amount of $62.50 for a total payment of $106.25. The vote in favor was unanimous. Discussion followed about debit card versus a credit card. D. Brumfield advised there is fraud protection on debit card. Once bank challenge gets approved they will reimburse. 4-Imprint (gift vendor) is asking for payment by credit card, B. Crawford stated we have established a good relationship with 4-Imprint and will contact them to discuss this issue. It may be necessary to look at other options if 4-Imprint is not willing to work with us. It was decided to wait to hear more about the policies of 4- Imprint. T. Kostka questioned if a debit card is really necessary for CCAC purposes such as board dinner and Costco purchases. Motion: B. Crawford moved and P. Smith Andersen seconded not to activate debit card and contact bank to cancel. The vote in favor was unanimous. Secretary - Alice Fuentes There were no new updates to report. Immediate Past President - Bonnie Crawford Election update: Distribution of information about election committee. B. Crawford will be contacting several people to be on the election committee. In mid April a general announcement will be sent out via e-mail for nominations. Plans to contact board members about serving in their present positions. In May will confirm with BOD and ask election committee who is nominated. District and counties need to make sure they know what their responsibilities are. The election process will be open until May 31^st. B. Crawford will request membership list from P. Smith-Andersen to contact all members. Email process will be used to send ballots. The meeting was suspended at 3:55 p.m. and announced that it will reconvene the next day, April 7, 2006 at 8:00 a.m. April 7, 2006 MEETING RECONVENED: After it had been determined by a roll call that a quorum was present, the meeting of the CCAC Board of Directors reconvened and was called to order by President Tedi Kostka at 9:12 a.m. Prior to reconvening the BOD meeting the group met with Richard Allen, Vice President and founder of NES, Janet Bell of NES, and Phyllis Jacobson of CCTC to discuss testing in California. President T. Kostka distributed job descriptions for the Spring Regional Meetings. She thanked the committee members for a great job organizing the meetings. Discussion followed about the spring regional meetings and what CCAC will cover as far as additional costs. President Advisory Committee Reports County Representative - Valerie Flatt, San Mateo COE Reported coordinators continue plans for the North Regional meeting to be held April 28, 2006 at the San Mateo Office of Education. Susan Browning will be presenting. Some of the topics will be internet access on CIG, panel discussion on how changes are being implemented in the IHEs, counties and districts, and plan to give cards to the audience to write questions. District Representative - Susan Carlisle, Capistrano USD Reported coordinators are working on Southern Regional meeting and thanked Nicholas and Monica for doing a great job planning the meeting. Reported is moving across the street to a new building and district is starting to hire staff for next year. District Representative - Vicki Cheney, Fresno Unified School District Reported districts are doing online process for hiring. Teaching jobs for Math and Science are posted on website. There was a discussion of NCLB employment issue – districts should be responsible to check if teachers are NCLB compliant. IHE Representative - Nicholas Novosel, CSU Northridge Reported worked together with Monica and sent emails to IHE constituents about concerns. Will research responses and send to T. Kostka to post on list serve if appropriate and of general interest. Distributed Regional workshop information and menu planner to committee members. Discussion followed to contact Susan Browning to revise agenda for her presentation. County Representative – Lori Shirley Imperial County Office of Education Reported there is recruitment for English teachers. Discussion about renewal requirements. Discussion on online recommendations for PIP/STDS. Old Business: None New Business: T. Kostka reported a long time friend of CCAC, Dick Madsen and colleagues of CCTC wrote a book on the history of Certification in California. Wanted to know if he could have the CCAC mailing list. It was decided to present the request to the BOD. The BOD/AC re-stated its policy about not releasing the e-mail list. Alternate suggestions included having a table at the CCAC Fall conference to present the book, and posting a notice on the listserv about book. If they want to show their book they could have a table with the vendors. P. Smith Andersen moved and F. Prather seconded to adjourn the meeting at 11:00 a.m. The vote was unanimous and the motion carried. _______________________________________________________________________ ADDENDUM: Between the April and May official board meetings, votes were taken via email on the following: (Article V, Section 11) Item I: April 18, 2006: An e-mail was distributed by President Kostka to BOD requested approval to pay the Doubletree Hotel bill from the previous month’s meetings. The amount is $8,524.84. The vote was unanimous and the motion carried. Item II: April 26, 2006: An e-mail was distributed to the BOD from VP for Program’s Report Franell Prather requesting check approval for the VP program laptop and printer in the amount of $1,869.88 (over the $1,500.00 limit). The vote was unanimous and the motion carried. Item III: April 28, 2006: An email was distributed by Treasurer Debbie Brumfield requesting BOD approval to pay the catering bill for the Southern Regional meeting in the amount of $1,600.00 (over the $1,500 limit). The vote was unanimous and the motion carried. Item IV: April 28, 2006: An information item was e-mailed to the BOD regarding the annual financial reports due 120 days after the end of the fiscal year as required in by-laws Article X Section A-i. Treasurer D. Brumfield e-mailed the required balance sheets and Profit Loss Statement to the BOD. She will bring a paper copy to the next board meeting along with certificate as authorized officer of the corporation to be included with the minutes.