Minutes

After it had been determined by a roll call that a quorum was present, the meeting of the CCAC Board of Directors was called to order by President T. Kostka at 8:20 a.m.

BOARD OF DIRECTORS PRESENT: T. Kostka, F. Prather Prather, Peggy Smith Andersen, Alice Fuentes, D. Brumfield, B. Crawford

PRESIDENTIAL ADVISORY COMMITTEE PRESENT: Susan Carlisle, Vicki Cheney, Valerie Flatt, Monica Flores, Nicholas Novosel, Lorie Shirley

Agenda

F. Prather moved and A. Fuentes seconded that the February 2006 Agenda be adopted. The vote in favor was unanimous. The February Agenda is included in the attachments.

Prior Minutes

F. Prather moved and B. Crawford seconded that the February 2006 Minutes be approved as amended. The vote in favor was unanimous. See attachment of the approved February 2006 Board of Director Minutes.

President's Report - T. Kostka

An informational discussion took place regarding the on-line recommendation process.

A concern is some districts do not accept the on-line C-19 verification notices direct from CCTC. T. Kostka announced that the Committee will tour NES in the afternoon and Beth Graybill from CCTC will be joining us for lunch. T. Kostka reported she received a response to her letter written to CCTC Chair Leslie Peterson Schwarze regarding the liaison service. The letter is positive and T. Kostka is very hopeful the liaison service will be reinstated. A copy of the letter was distributed to all members present. T. Kostka asked where the originals of the job descriptions for the CCAC Board of Directors and President Advisory Committee were kept. B. Crawford informed originals are kept in the notebooks. T. Kostka plans to contact Nancy Proclivo (Past President) to provide a copy for everyone's job description to see if there have been significant changes. T. Kostka, Susan Carlisle and Peggy Smith Andersen reported on the Western States Conference. The conference focused on leadership and mentoring of new teachers. Penny Earley’s presentation on gender leadership was very impressive. There is concern about NASDTEC membership. CCAC has a long history of attending NASDTEC conferences. Committee members expressed there is not much support from NASDTEC and feel it is not a good choice for CCAC because NASDTEC does not benefit our organization. The dues are high and CCAC's money can be better spent especially with new issues such as on-line recommendations.

Vice President for Program's Report - F. Prather

Discussion about conference: F. Prather raised a question about asking Penny Earley back to do a session on leadership as keynote speaker, and to extend an invitation to Alan Bersin. The theme for fall conference is "e-credentialing - breaking out of the box”. An appointment has been scheduled to visit the graphic artist. Discussion followed about Wednesday night activities. Some ideas were discussed for possibilities and the need to check on bus availability for activities. Linda Hunt is checking on DJ for the Tuesday evening reception. The ideas for most of the sessions will come from CCTC. F. Prather provided an overview of the past year registration fees. Registration fees are only increased if additional funding is needed. An alert will be out on the list serve regarding the late registration date of August 15, 2006 and final registration date of September 1, 2006. T. Kostka moved and P. Smith Andersen seconded that registration fees remain at $235 and final fee at $290 before September 1, 2006. The vote in favor was unanimous.

T. Kostka announced that the Double Tree Hotel conference block is now full!

Vice President Membership - Peggy Smith Andersen

CCAC Membership update: Total current membership as of 11/30/05 = 876. The membership breakdown by area is as follows:

County 150
IHE 192
- CSU 64
- Independent 111
- UC 17
District 496
Other 34

Treasurer - Debra Brumfield

Distribution of Profit and Loss and Reconciliation reports.

D. Brumfield moved and T. Kostka seconded to approve profit and loss and reconciliation reports. The vote in favor was unanimous. P. Smith Andersen moved and A. Fuentes seconded to approve expenditures from Cindy Greene. The vote in favor was unanimous.

D. Brumfield reported Bank of America issued a new check book and two debit cards –one check book for treasurer and one check book for president. There are no legal limitations on their use. D. Brumfield will draft language on debit card use. F. Prather stated to use debit card need approval by board. There is already a limitation in place. B. Crawford expressed concern about identity theft and suggested getting a credit card because protection is not there with a debit card. D. Brumfield will research credit card and limitations. T. Kostka moved and P.Smith Andersen seconded to keep the two debit cards but don't use unless an agency will not accept anything else. The vote in favor was unanimous. Will revisit issue when we get a credit card. Applying for a credit card will require board approval.

Secretary - Alice Fuentes

Reported CSU Stanislaus is planning to visit CSU Fresno regarding their admission process on the People Soft System

Immediate Past President - B. Crawford

Discussion about the importance of keeping track and recording dates when there are changes to policies. B. Crawford stated it is important to record date when original draft is approved. Changes to the By-laws take a vote by the membership to revise. B. Crawford will forward the current policies to Cindy Greene, web master to post. B. Crawford also suggested that Cindy Greene update the logo on the web page and it was decided to pursue this when the new conference banner is designed. A question arose if there is a CCAC mission statement. B. Crawford said there is a mission statement and will check on a copy for distribution to the committee.

President Advisory Committee Reports

Senior County Representative - Valerie Flatt, San Mateo COE

Reported coordinators are working on North Regional meeting to be held April 28, 2006 at the San Mateo Office of Education. The topics will cover on-line recommendations, county certificates, school districts changes and impact on hiring teachers.

Jr. District Representative - Susan Carlisle, Capistrano USD

Reported coordinators are working on South Regional meeting. It was suggested it would be good for both South and North Regional meetings to offer the same topics.

District Representative - Vicki Cheney, Fresno Unified School District

Reported reorganization of her office and responsibility includes fingerprinting. Concern that a person who is involved in fingerprinting must be certified.

IHE Representative - Monica Flores, CSU Sonoma

Reported enrollment has dropped in regular admission. Discussion about offering on-line training at the regional meeting. It was suggested to check with Susan Browning about having someone from CCTC come to regional meeting.

IHE Representative - Nicholas Novosel, CSU Northridge

Reported Spring 2006 enrollments are up. The special admission process worked well. $200,000 proposal was funded for recruitment of math and science teachers. On-line recommendations have been great.

Jr. County Representative – Lori Shirley Imperial County Office of Education

Reported on the PASSCo (County Office of Education Committee) meeting with the CCTC Information Technology Advisory Group and distribution of Agenda. The CCTC Committee and County Office are working together to reestablish our liaison with CCTC and to streamline and work out issues with the online application process.

Old Business: None

New Business:

April 5, 2006 is the CCTC meeting. On April 6, 2006 is the CCAC Conference Planning Committee and the BOD meeting is in the afternoon. Friday, April 7 is the continuance of the BOD meeting along with a team building exercise by Edith Thiesen.

P. Smith Andersen moved and A. Fuentes seconded to adjourn the meeting at 11:40 a.m. The vote was unanimous and the motion carried.

_______________________________________________________________________

ADDENDUM: Between the February and April official board meetings, votes were taken via email on the following: (Article V, Section 11)

Item I: February 6, 2006: An e-mail was distributed to BOD from Vice President for Program’s Report F. Prather the change of mileage. The CCAC policies dictate mileage reimbursement follow the CSU mileage per diem. On January 1, 2006 CSU reduced mileage reimbursement to 44.5. The vote was unanimous and the motion carried.

Item II: An e-mail from Vice President for Program’s Report F. Prather requesting CCAC bid approval for graphic artist Marci Stone. The fee is $55/hr. The vote was unanimous and the motion carried.

Item III: February 13 2006: An e-mail was distributed by President T. Kostka requesting BOD approval to pay the Doubletree bill from the previous month’s meeting. The amount is $5,097.64. The vote was unanimous and the motion carried.

Item IV: February 20, 2006 an e-mail was distributed by President T. Kostka that the Board of Directors approved Option 2 of the “Showstoppers” event cancellation insurance which includes limited terrorism coverage in addition to earthquake, etc. for a premium of $1063 per year. The vote was 4 in favor of option 2 and 2 in favor of option 3 and option 2 carried.

Credential Counselors & Analysts of California
	CCAC BOARD OF DIRECTORS MEETING MINUTES February 2, 2006 Double Tree Hotel, Sacramento After it had been determined by a roll call that a quorum was present, the meeting of the CCAC Board of Directors was called to order by President T. Kostka at 8:20 a.m. BOARD OF DIRECTORS PRESENT: T. Kostka, F. Prather Prather, Peggy Smith Andersen, Alice Fuentes, D. Brumfield, B. Crawford PRESIDENTIAL ADVISORY COMMITTEE PRESENT: Susan Carlisle, Vicki Cheney, Valerie Flatt, Monica Flores, Nicholas Novosel, Lorie Shirley Agenda F. Prather moved and A. Fuentes seconded that the February 2006 Agenda be adopted. The vote in favor was unanimous. The February Agenda is included in the attachments. Prior Minutes F. Prather moved and B. Crawford seconded that the February 2006 Minutes be approved as amended. The vote in favor was unanimous. See attachment of the approved February 2006 Board of Director Minutes. President's Report - T. Kostka An informational discussion took place regarding the on-line recommendation process. A concern is some districts do not accept the on-line C-19 verification notices direct from CCTC. T. Kostka announced that the Committee will tour NES in the afternoon and Beth Graybill from CCTC will be joining us for lunch. T. Kostka reported she received a response to her letter written to CCTC Chair Leslie Peterson Schwarze regarding the liaison service. The letter is positive and T. Kostka is very hopeful the liaison service will be reinstated. A copy of the letter was distributed to all members present. T. Kostka asked where the originals of the job descriptions for the CCAC Board of Directors and President Advisory Committee were kept. B. Crawford informed originals are kept in the notebooks. T. Kostka plans to contact Nancy Proclivo (Past President) to provide a copy for everyone's job description to see if there have been significant changes. T. Kostka, Susan Carlisle and Peggy Smith Andersen reported on the Western States Conference. The conference focused on leadership and mentoring of new teachers. Penny Earley’s presentation on gender leadership was very impressive. There is concern about NASDTEC membership. CCAC has a long history of attending NASDTEC conferences. Committee members expressed there is not much support from NASDTEC and feel it is not a good choice for CCAC because NASDTEC does not benefit our organization. The dues are high and CCAC's money can be better spent especially with new issues such as on-line recommendations. Vice President for Program's Report - F. Prather Discussion about conference: F. Prather raised a question about asking Penny Earley back to do a session on leadership as keynote speaker, and to extend an invitation to Alan Bersin. The theme for fall conference is "e-credentialing - breaking out of the box”. An appointment has been scheduled to visit the graphic artist. Discussion followed about Wednesday night activities. Some ideas were discussed for possibilities and the need to check on bus availability for activities. Linda Hunt is checking on DJ for the Tuesday evening reception. The ideas for most of the sessions will come from CCTC. F. Prather provided an overview of the past year registration fees. Registration fees are only increased if additional funding is needed. An alert will be out on the list serve regarding the late registration date of August 15, 2006 and final registration date of September 1, 2006. T. Kostka moved and P. Smith Andersen seconded that registration fees remain at $235 and final fee at $290 before September 1, 2006. The vote in favor was unanimous. T. Kostka announced that the Double Tree Hotel conference block is now full! Vice President Membership - Peggy Smith Andersen CCAC Membership update: Total current membership as of 11/30/05 = 876. The membership breakdown by area is as follows: County 150 IHE 192 CSU 64 Independent 111 UC 17 District 496 Other 34 Treasurer - Debra Brumfield Distribution of Profit and Loss and Reconciliation reports. D. Brumfield moved and T. Kostka seconded to approve profit and loss and reconciliation reports. The vote in favor was unanimous. P. Smith Andersen moved and A. Fuentes seconded to approve expenditures from Cindy Greene. The vote in favor was unanimous. D. Brumfield reported Bank of America issued a new check book and two debit cards –one check book for treasurer and one check book for president. There are no legal limitations on their use. D. Brumfield will draft language on debit card use. F. Prather stated to use debit card need approval by board. There is already a limitation in place. B. Crawford expressed concern about identity theft and suggested getting a credit card because protection is not there with a debit card. D. Brumfield will research credit card and limitations. T. Kostka moved and P.Smith Andersen seconded to keep the two debit cards but don't use unless an agency will not accept anything else. The vote in favor was unanimous. Will revisit issue when we get a credit card. Applying for a credit card will require board approval. Secretary - Alice Fuentes Reported CSU Stanislaus is planning to visit CSU Fresno regarding their admission process on the People Soft System Immediate Past President - B. Crawford Discussion about the importance of keeping track and recording dates when there are changes to policies. B. Crawford stated it is important to record date when original draft is approved. Changes to the By-laws take a vote by the membership to revise. B. Crawford will forward the current policies to Cindy Greene, web master to post. B. Crawford also suggested that Cindy Greene update the logo on the web page and it was decided to pursue this when the new conference banner is designed. A question arose if there is a CCAC mission statement. B. Crawford said there is a mission statement and will check on a copy for distribution to the committee. President Advisory Committee Reports Senior County Representative - Valerie Flatt, San Mateo COE Reported coordinators are working on North Regional meeting to be held April 28, 2006 at the San Mateo Office of Education. The topics will cover on-line recommendations, county certificates, school districts changes and impact on hiring teachers. Jr. District Representative - Susan Carlisle, Capistrano USD Reported coordinators are working on South Regional meeting. It was suggested it would be good for both South and North Regional meetings to offer the same topics. District Representative - Vicki Cheney, Fresno Unified School District Reported reorganization of her office and responsibility includes fingerprinting. Concern that a person who is involved in fingerprinting must be certified. IHE Representative - Monica Flores, CSU Sonoma Reported enrollment has dropped in regular admission. Discussion about offering on-line training at the regional meeting. It was suggested to check with Susan Browning about having someone from CCTC come to regional meeting. IHE Representative - Nicholas Novosel, CSU Northridge Reported Spring 2006 enrollments are up. The special admission process worked well. $200,000 proposal was funded for recruitment of math and science teachers. On-line recommendations have been great. Jr. County Representative – Lori Shirley Imperial County Office of Education Reported on the PASSCo (County Office of Education Committee) meeting with the CCTC Information Technology Advisory Group and distribution of Agenda. The CCTC Committee and County Office are working together to reestablish our liaison with CCTC and to streamline and work out issues with the online application process. Old Business: None New Business: April 5, 2006 is the CCTC meeting. On April 6, 2006 is the CCAC Conference Planning Committee and the BOD meeting is in the afternoon. Friday, April 7 is the continuance of the BOD meeting along with a team building exercise by Edith Thiesen. P. Smith Andersen moved and A. Fuentes seconded to adjourn the meeting at 11:40 a.m. The vote was unanimous and the motion carried. _______________________________________________________________________ ADDENDUM: Between the February and April official board meetings, votes were taken via email on the following: (Article V, Section 11) Item I: February 6, 2006: An e-mail was distributed to BOD from Vice President for Program’s Report F. Prather the change of mileage. The CCAC policies dictate mileage reimbursement follow the CSU mileage per diem. On January 1, 2006 CSU reduced mileage reimbursement to 44.5. The vote was unanimous and the motion carried. Item II: An e-mail from Vice President for Program’s Report F. Prather requesting CCAC bid approval for graphic artist Marci Stone. The fee is $55/hr. The vote was unanimous and the motion carried. Item III: February 13 2006: An e-mail was distributed by President T. Kostka requesting BOD approval to pay the Doubletree bill from the previous month’s meeting. The amount is $5,097.64. The vote was unanimous and the motion carried. Item IV: February 20, 2006 an e-mail was distributed by President T. Kostka that the Board of Directors approved Option 2 of the “Showstoppers” event cancellation insurance which includes limited terrorism coverage in addition to earthquake, etc. for a premium of $1063 per year. The vote was 4 in favor of option 2 and 2 in favor of option 3 and option 2 carried.